Administrative Support
(Calvert Controls Operations)
Location: Prince Frederick, Maryland
CALVERT CONTROLS OVERVIEW
Since 1986, Calvert Controls has been a leading provider of HVAC mechanical service, installation and building automation controls serving the Washington DC Metropolitan area. Our customer focus sets us apart! At Calvert Controls, we are dedicated to delivering the highest quality of customer satisfaction in our industry, with a sense of warmth, individual pride, and company spirit. In June of 2021, Calvert Controls joined the Orion Group with the expectation of expanding, perfecting and truly being the best first in class Mechanical “one-stop shop” in the DC region.
Calvert’s Purpose and Values: We consistently deliver for our customers, colleagues, and community in a distinguished manner. By continuously developing the best in our team, we bring it, we earn it, and we are proud of our contributions in building a worthy legacy of consistent excellence in craftsmanship and service.
POSITION OVERVIEW
The Administrative Support staff is responsible for performing administrative and clerical duties as needed to maintain a smooth flow of operations for the business. Duties include but are not limited to creating documents, maintaining a clean, organized office space and environment, and ensuring guests have a top-notch experience while visiting Calvert Controls.
ESSENTIAL DUTIES
• Greeting all visitors; ensure they experience top-notch customer service
• Maintenance Contract job setup and renewals entered in system
• Answer phones and routing all calls to proper departments
• Sign for deliveries
• Request and maintain all company COI’s (certificates of insurance) and W-9
• Incoming and outgoing mail daily
• Maintaining a clean and organized “front of the house” and conference rooms
• Maintain inventory and re-stock office/kitchen supplies
• Company event planning
• Assisting Administrative Leader with fleet
• Updating and maintaining the company employee directory
• Creating and distributing documents, memos, flyers, and other print and electronic files
• Scanning and filing documents
• Assisting with IT (YODEK, phones, computers, printers, etc)
• All other duties assigned
QUALIFICATIONS
To perform this job successfully, an individual must be able exercise independent judgment and discretion and perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
• Ability to relay information accurately in a fast-paced environment
• Flexibility to work productively both solo and as a team member
• Strong work ethic and eagerness to learn
• Ability to relay information accurately in a fast-paced environment
• Problem-solving skills and willingness to collaborate
• STRONG organizational, multitasking, and communication skills
• Computer proficiency
• Experience using Microsoft Outlook and Office is a PLUS
LICENSING/CERTIFICATION
Must maintain a valid driver’s license and good driving record.
BENEFITS
Compensation is commensurate with experience, with a base salary and a benefits package:
• Medical/Dental/Vision Insurance
• 401(k) with Employer Contributions
• PTO
• Paid Holidays
• Short-Term Disability
• Training Classes
• And More!
Calvert Controls is an Equal Opportunity/Affirmative Action Employer with a strong commitment to the achievement of excellence and diversity among its workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law.